The ULTIMATE LOR Referee Outreach Pack

Letters of Recommendation can quietly make or break your graduate school application — yet almost no one teaches you how to ask the RIGHT way.

These are the exact 4 email templates I used to communicate with my Referees while applying to graduate programs that resulted in offers from Oxford, Cambridge and LSE.

They are designed to help you:

1. Ask confidently (without sounding awkward or entitled)
2. Make it easy for referees to say yes
3. Stay professional while following up
4. Close the loop with gratitude and credibility

This is not generic advice — it’s a clear, repeatable system.

What’s Included

You’ll receive 4 ready-to-send email templates, covering the entire LOR process:

1. THE ASK- How to request a strong letter — respectfully and professionally
2. THE HANDOFF- How to share your materials and deadlines clearly once they agree
3. THE FOLLOW-UP- How to send reminders without being pushy or uncomfortable
4. THE APPRECIATION- How to thank your referee and maintain a long-term academic relationship

Each template is:

1. Customisable
2. Works across all fields
3. Suitable for first-time grad school applicants
4. Written in a clear, professional tone professors expect

Who This Is For

✔ Master’s, MPhil, PhD program applicants

✔ Students applying internationally (eg. UK, USA, EU)

✔ Anyone unsure how to email professors “the right way”

Why This Works

Most applicants fail not because they lack strong referees —

but because they don’t know how to manage the LOR process well.

These templates help you:

1. Reduce stress for your referee
2. Signal professionalism and preparedness
3. Increase the chances of a thoughtful, detailed letter