Work Smarter Every Day: The Office Professional's 2-Hour AI Launchpad

Live session · Accessible pricing · 2 hours · Online (Zoom) · English · Flexible scheduling

Stop spending your best hours on tasks that shouldn't need your best hours. Email drafts, meeting notes, status reports, presentation slides — AI handles all of it, and this session shows you exactly how. Walk in with a to-do list. Walk out with a personal automation system built around your actual job.

Spotlight: Otter.ai + Claude — your meeting memory and writing partner

You will get a dedicated hands-on walkthrough of two tools that together eliminate the two biggest time drains in any office professional's week — meetings and writing. Otter.ai joins your Zoom, Teams, or Google Meet calls automatically, transcribes everything in real time, and generates your action items before you've closed your laptop. Claude then turns that transcript — or any rough notes — into polished summaries, professional emails, and complete reports in seconds. Together they give you back hours every single week, permanently.

What you will learn

AI for email and communication — summarise long threads instantly, draft context-aware replies, and build reusable templates for everything you send repeatedly. Never write the same email from scratch again.
Meeting automation end to end — set up Otter.ai to attend and transcribe every call automatically, extract action items with owner names, and generate pre-meeting briefs so you walk into every conversation prepared.
Reports and documents in minutes — turn bullet points and rough notes into polished paragraphs, generate weekly report templates you reuse forever, and use Canva AI to build a professionally designed presentation from a single sentence.
No-code automation with Zapier — connect your apps so information moves automatically between them. Email arrives with an action item, task is created. Meeting ends, summary is posted to your team channel. Set it up once, it runs forever.
AI already inside your tools — if your organisation uses Microsoft 365 or Google Workspace, Copilot and Gemini are already embedded in your Outlook, Word, Excel, Docs, Sheets, and Meet. Most people have never switched them on. We do it together in this session.
100% free or already paid for — every tool covered is free to start, or already included in software your organisation pays for. No new budget required.

Session timeline

TimeTopic

0:00 – 0:15

Orientation — your biggest time drains and the six-tool framework

0:15 – 0:40

Email and written communication — Claude for drafts, summaries, and reusable templates

0:40 – 1:00

Meeting automation — Otter.ai setup, transcript-to-action workflow, pre-meeting prep with Claude

1:00 – 1:25

Reports and presentations — Claude document templates and Canva AI live

1:25 – 1:42

No-code automation — building your first Zapier workflow on a real task

1:42 – 1:52

Microsoft Copilot and Google Gemini — activating AI inside your existing tools

1:52 – 2:00

Your personal automation map — estimated weekly time recovery and one commitment for tomorrow

Tools covered

Claude (Anthropic · Free tier) · Otter.ai (Meetings · Free plan) · Canva AI (Design & Presentations · Free plan) · Zapier (Automation · Free plan) · Microsoft Copilot (M365 · Included in most M365 licences) · Google Gemini (Workspace · Included in Google Workspace) · Perplexity AI (Research · Free) · Gamma.app (Presentations · Free)

Exclusive offer — bring a colleague for free

Book this session and bring one colleague at no additional cost. The tools work better when two people on the same team adopt them together — you share templates, split the Zapier setup, and hold each other to the workflow. Mention your colleague's name in the booking message and both seats are confirmed.

A resource pack is shared with every attendee after the session: the Claude prompt template library, Otter.ai setup guide, Zapier automation templates for office workflows, the Microsoft Copilot cheat sheet, and the personal weekly time recovery tracker.

Who is this for

Executive assistants and personal assistants managing high-volume communication
Operations, HR, finance, and marketing professionals with repetitive reporting workloads
Project coordinators spending too much time on meeting notes and status updates
Any office professional who feels their day is full but their most important work is not getting done
Zero technical background required — if you can use email and Microsoft Office, you can do everything in this session

About the host

Thomas Cherickal · AI Technology Consultant · The Digital Futurist · Chennai, India

AI technology consultant and technical content writer with 7+ years helping individuals and teams work more effectively with AI tools. Specialises in making AI immediately practical for professionals who are not technologists — including the office workers who are closest to the daily friction that AI is best positioned to remove. Published across HackerNoon, Medium, Substack, Dev.to, and Hashnode.

Book your session: topmate.io/thomascherickal · Connect free: linkedin.com/in/thomascherickal

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